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Module 4 Challenge (Project Initiation: Starting a Successful Project) Answers 2025

Question 1

Project managers use tools to accomplish which of the following activities? (Select all that apply.)

  • Build charts and diagrams

  • Manage the budget

  • Negotiate with vendors

  • Keep stakeholders informed

  • Carry out team-building exercises

✅ Correct Answer: Build charts and diagrams; Manage the budget; Keep stakeholders informed

🔹 Explanation:
Tools are meant for planning, tracking, and communication. Negotiating vendors and team-building are interpersonal/leadership tasks, not tool-based.

Question 2

As a project manager, you need to update your project charter with details about the team sponsor and team lead. Which section of the project charter contains this information?

  • Scope and exclusion

  • Project deliverables

  • Business case

  • Project team

✅ Correct Answer: Project team

🔹 Explanation:
The project team section lists the sponsor, manager, and other key members involved.

Question 3

At the initiation stage of a project, what type of document precedes a project charter?

  • Project charter

  • Project task

  • Project scope

  • Project proposal

✅ Correct Answer: Project proposal

🔹 Explanation:
The proposal comes first, justifying the project. If approved, the project charter is created.

Question 4

Why is it important for a project manager to properly document a project? (Select all that apply.)

  • Without proper documentation the team members may receive conflicting information about the project.

  • Proper documentation ensures nothing in the project can go wrong.

  • Proper documentation helps communicate any changes to the project’s scope.

  • Proper documentation can pave the way for the success of the project within the time constraints.

✅ Correct Answer: Conflicting information; Communicate scope changes; Pave the way for success

🔹 Explanation:
Documentation ensures clarity, manages changes, and supports project success. It doesn’t guarantee perfection — risks still exist.

Question 5

As a project manager, you introduce a new tool to the team on Monday and tell them to be ready to use it by Wednesday. Your team members are resistant to using it. They also report that technical issues with the software are keeping them from completing tasks. What three steps could you do next time to ensure a smooth transition? (Select all that apply.)

  • Introduce the tool to the team earlier than on Monday.

  • Set up training for the tool before the team uses it.

  • Test the tool thoroughly before rolling it out to the team.

  • Have the team take an online training course after introducing the tool.

✅ Correct Answer: Introduce early; Provide training; Test thoroughly

🔹 Explanation:
Planning ahead, offering training, and testing prevent disruption. Waiting until rollout to train causes resistance.

Question 6

A project manager needs to track changes in the project’s goal and scope. What type of tool should they use?

  • Shared document

  • Email

  • Work management

  • Chat

✅ Correct Answer: Shared document

🔹 Explanation:
Shared documents (like Google Docs, Confluence, or SharePoint) are best for capturing and tracking changes to project goals and scope because they provide a single, updated source of truth that all stakeholders can access. Work management tools track tasks and workflows, but scope and goal changes are documented, not just tracked as tasks.

Question 7

Fill in the blank: As a project manager, you may use Microsoft PowerPoint, Apple’s Keynote, or Google Slides to _____.

  • manage budgets

  • create presentations

  • share documents

  • send emails

✅ Correct Answer: create presentations

🔹 Explanation:
These tools are designed for visual presentations to share ideas, updates, and project progress.

Question 8

As a project manager, you work with teams in different departments. You need to get answers quickly to project-related questions. What tool should you use to communicate efficiently with these teams?

  • Work management tool

  • Team chat

  • Shared document

  • Presentation tool

✅ Correct Answer: Team chat

🔹 Explanation:
Chat tools (Slack, MS Teams) allow quick, real-time communication across departments.

Question 9

Fill in the blank: Project managers use tools to manage _____, which typically include the project’s budget, people, and materials.

  • project resources

  • project charters

  • project proposals

  • project timelines

✅ Correct Answer: project resources

🔹 Explanation:
Resources are the money, people, and materials needed for project delivery. Tools help track and allocate them.

Question 10

How do you ensure that a project charter remains a living document?

  • Recreate the document as often as needed.

  • Review the document and refine it often.

  • Allow stakeholders to edit and make changes.

  • Allow key stakeholders to view the document.

✅ Correct Answer: Review the document and refine it often.

🔹 Explanation:
A living document evolves with the project. Frequent reviews and refinements keep it accurate and useful.