Module 4 Challenge ( Capstone: Applying Project Management in the Real World ) Answers 2025

Question 1

As a project manager, you encounter a problem that will affect the project delivery date. You need to raise the issue to project stakeholders. How should you best communicate the problem to stakeholders?

A. Provide stakeholders with a short summary and proposed solution to the problem. ✅
B. Email stakeholders outlining the problem in detail and ask how they would like to proceed.
C. Send stakeholders a link to the project plan with the problem highlighted.
D. Add stakeholders to an ongoing email chain to provide them with context for the problem.

🔹 Explanation:
When communicating issues to stakeholders, it’s best to provide a concise summary along with a proposed solution. This demonstrates ownership, saves time, and allows stakeholders to make decisions efficiently.

Question 2

As a project manager, you encounter a problem that you need to send to your stakeholders. You synthesize the information for the stakeholders. What should your synthesis be?

A. A collection of emails, presentations, and meeting notes that document the problem.
B. A one to two sentence overview of the problem and your proposed solution. ✅
C. A list of proposed solutions for your stakeholders to choose from.
D. An email to important stakeholders with a link to a new project plan.

🔹 Explanation:
A synthesis is a concise summary. Stakeholders don’t need full documentation—they need a short statement describing the problem and your suggested fix.

Question 3

OKRs are a tool used for what?

A. Project management workflows
B. A brief plan for the project
C. Organization-wide goal setting ✅
D. A summary of the project

🔹 Explanation:
OKRs (Objectives and Key Results) are a strategic framework that align individual and team goals with the organization’s overall objectives. They promote focus and measurable outcomes.

Question 4

Stakeholders are often focused on other work beyond your project. What is one way to establish the significance of a problem in your project to stakeholders?

A. Explain how the problem will negatively impact a company-wide OKR. ✅
B. Exaggerate the impact the problem will have on the company’s profits.
C. Exaggerate by using technical language when describing the problem to make it seem complex.
D. Explain how the problem will impact team morale.

🔹 Explanation:
Tying the issue to company-wide OKRs helps stakeholders see its strategic importance. It connects your project’s challenges directly to broader business outcomes.

Question 5

Which of the following are recommended subject lines if you need a stakeholder to read and respond to your email quickly? Select all that apply.

Read now
✅ Please review
✅ Decision needed
Respond ASAP

🔹 Explanation:
Professional and clear subject lines like “Read now,” “Please review,” and “Decision needed” attract attention and signal urgency without sounding pushy. “Respond ASAP” is too informal for stakeholder communication.

Question 6

You are writing the closeout report for a project you are managing. You describe the workflow you used with your team and that you implemented Agile principles in project management. Which part of your closeout report is the best place to document this information?

A. Methodology section ✅
B. Performance baseline section
C. Project summary
D. Key accomplishments section

🔹 Explanation:
The methodology section describes how the project was executed—tools, frameworks, and principles used. Recording Agile or Scrum practices here ensures clarity for future reference.

Question 7

What is the purpose of the executive summary in an impact report?

A. To show senior stakeholders a performance overview of the project
B. To give senior stakeholders a concise description of positive outcomes within the project ✅
C. To show senior stakeholders that all the tasks were completed
D. To allow senior stakeholders to give the team feedback on the project

🔹 Explanation:
The executive summary highlights results and value delivered. It provides senior stakeholders with a brief but powerful snapshot of the project’s impact.

Question 8

Which of the following describes the audience of your project impact report?

A. Project team members and vendors who made essential contributions to the project’s final outcome
B. Senior stakeholders or project sponsors who were not involved in the day-to-day details of the project ✅
C. Future project managers or other readers interested in your project’s details
D. Potential employers interested in your ability to synthesize and communicate information clearly

🔹 Explanation:
Impact reports are meant for senior stakeholders and sponsors who oversee strategy and funding. They need to understand results and value, not operational details.

✅ Summary of Correct Answers
Provide a short summary with proposed solution.
One-sentence synthesis of problem and fix.
OKRs = Organization-wide goal setting.
Show how issue impacts company OKRs.
Use “Read now,” “Please review,” “Decision needed.”
Methodology section for workflows.
Executive summary highlights outcomes.
Audience = Senior stakeholders and sponsors.

✨ Final Note:
Effective communication is the backbone of project success. Keep it concise, connect issues to organizational goals, and use structured reporting. A clear message ensures understanding, trust, and faster decision-making across all stakeholders.